More Than Just RSVPs: The Full Power of GroupValet

If you think GroupValet is just for managing RSVPs, you're in for a surprise. Yes, it handles signups, calendars, and activity coordination—but it also books spa treatments and court times, embeds targeted ads into group emails, supports file sharing and photo galleries, and integrates with systems like ForeTees, GHIN, MembersFirst and Clubessential. Here's everything GroupValet really does.

Activity Signups Made Smarter

GroupValet can handle signups for just about anything—not just golf or tennis. Clubs use it for bocce, mahjong, canasta, book clubs, fitness classes, wine tastings, kids' events, dining experiences, seasonal tournaments, and even trivia nights.

⫸ One-time or recurring activities
⫸ Member-run or club-run
⫸ Ask any number and type of custom questions on signups
⫸ Supports RSVP limits and cover counts
⫸ Automated or manual waitlists
⫸ Create new activities or duplicate past ones
⫸ Real-time visibility into responses
⫸ Send automated or manual signup notices
⫸ Option to bundle reminders for high-frequency activities
⫸ Manage signups for multi-day events
⫸ Deliver tailored messaging to those who’ve signed up versus those who haven’t
⫸ Restrict signups based on participation in another event

Seamless Member Access

⫸ One-click auto-login from all emails (no passwords needed)
⫸ Mobile companion app (iOS + Android) included at no cost
⫸ Weekly digest option for bundled notifications

Full Visibility & Reporting

⫸ Calendar view of upcoming signups
⫸ Full reporting by member or by activity
⫸ Printable activity lists
⫸ Monthly activity summary email (great for newsletters)

Group & Member Management

⫸ Add, remove, or edit member info
⫸ Add hidden members (admins who don't participate)
⫸ Track email changes and manage subscriptions
⫸ Deactivate/reactivate groups
⫸ Customize group directories (add fields like titles, teams, etc)
⫸ Let members opt-in/out of notices by group (perfect for the off-season)
⫸ Let members choose email, text, or both
⫸ Let members hide their email from others

Engagement & Communication Tools

⫸ Group/Community Walls (soon to be Message Boards)
⫸ Group/Community File Libraries
⫸ Group/Community Message Centers
⫸ Group/Community Photo Galleries
⫸ Message Center enables one-click auto-login for club notifications
⫸ Collect Member feedback for any event and view in easy-to-read reports

Administrative Superpowers

⫸ Staff Dashboard for quick access to common tools
⫸ Add/remove/edit staff accounts
⫸ Assign staff to all groups automatically (if desired)
⫸ View all groups with captain names, member counts, and next event
⫸ Set up trackers (e.g., track payments for a tournament)
⫸ Set alerts in the GV mobile app
⫸ Receive cover reports for F&B events
⫸ View total email volume to avoid over-communication
⫸ See and reactivate inactive/former members
⫸ Community Ambassadors to support new member onboarding

Booking System Built-In

⫸ Book lessons, courts, spa treatments, winter swing rooms, etc.
⫸ Assign calendar permissions to staff
⫸ Use Master Page to view/manage all bookings

Optional Approvals & Terms

⫸ Require staff approval before new groups are created
⫸ Require captains to accept terms and conditions before creating groups

Advertising Tools

⫸ Insert club event ads directly into group emails
⫸ Target by gender, audience, or email type
⫸ Set start and end dates for each ad

Integrations

⫸ Handicap index auto-imports (GHIN, Golfnet, CDGA)
⫸ ForeTees single sign-on for participants
⫸ Integrates with: Pacesetter app, MembersFirst, and Clubessential

GroupValet isn't just a sign-up sheet. It's a full engagement hub designed to save time, build community, and increase member participation without creating more work for staff.

Want to see how it all works together? Schedule a quick call here.